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MINUTES OF THE 8TH MANAGEMENT COMMITEE
Sønderborg, Denmark
29th November 2003

PARTICIPANTS

AUSTRIA	Karl KUCHLER
BELGIUM	Patrick BUTAYE
CZECH REPUBLIC	Irena NEMCOVA
DENMARK	Jorn Bolstad CHRISTENSEN (invited) Jette Elisabeth KRISTIANSEN Alice FRIIS-MOLLER
FRANCE	Bruno PRADINES (replacing Jacques BARBE)
GERMANY	Hermann LAGE; Georg von SAMSON Andreas VARGA
GREECE	John DELINASSIOS Pournaras SPYROS (representing NicholasLEGAKIS)
HUNGARY	Janos MINAROVICZ (representing Gyorgy HAJOS); Joseph MOLNAR
ISRAEL	Jehuda STRAM (representing Yechiel BECKER)
LATVIA	Sandra Edite BERZINA
NORWAY	Anne-Brit KOLSTO
POLAND	Janina KAROLAK-WOJCIECHOWSKA
PORTUGAL	Leonard AMARAL
SLOVAKIA	Marian VARADY
SWITZERLAND	Pascal MAESER
THE NETHERLANDS	Fred BORGSTEEDE
TURKEY	Esin SENER; Ismail YALCIN (invited)
UNITED KINGDOM	Peter HENDERSON
COST OFFICE	Mihail PASCU

EXCUSED: M.MICKSCHE (A), H. HAGERSTRAND (FIN), G. MOLLE (F), D. COLANGELO (I), I. VIANO (I), T. TONJUM (N), K. MICHALAK (PO), A. STAICU (RO), I. CODITA (RO), J. SUBIK (SK), M. REGUE (E), J. TOMAS MAGANA (E), C. PETERSON (S), D. SHARPLES (GB).

(Annex 1: List of Management Committee members)

1. WELCOME TO PARTICIPANTS
   J. Molnar welcomed the participants.
2. ADOPTION OF THE AGENDA
   The meeting Agenda was approved.
3. APPROVAL OF THE MINUTES OF THE 7TH MC MEETING
   The Minutes of the 7th MC meting hold in Rhodos on 19/10/2003 were approved with the following modifications: *Corrections about participants list;*STSM: at point. 4 K. Kuchler asked to be stepped out from the STSM panel; the MC approved to modify the Minutes accordingly;*P. Henderson said that the STSM beneficiaries did not present theirs STSM work in Rhodos. They presented not oral communications but posters although according to the program they were supposed to present oral presentations regarding their STSM results; this was a serious difficulty of the Rhodos meeting. He proposed to introduce in the Minutes this observation. The MC approved and decided to have mandatory oral presentations in COST meetings of scientific results obtained by the beneficiaries during their respective STSMs.
4. INFORMATION FROM THE CHAIR
   - ATTRIBUTION OF THE 2002 AND 2003 STSM
   J. Molnar presented the up-dated situation of the existing contract. Out of 30 laboratories only 6 were implied in the STSM program. He encouraged the other laboratories to further participate in the STSMs. Since D. Sharples moved his laboratory he will not be able to chair the STSM panel in the future. M. Pascu informed about the new STSM scheme. The MC decided to reorganize the STSM panel and decided the following new panel: P. Henderson (Chair), G. von Samson (Vice-Chair), P. Maeser, J. Kristiansen. The MC also decided to delegate the authority to the panel to perform the STSM proposals evaluations as well as the evaluation of the results. The MC will approve STSM activities in its regular meetings based on the STSM panel report. M. Pascu informed about the new STSM procedures which are currently under practical evaluation. He said that the existing evaluation system will be kept in future. The modifications in the STSM preparation and evaluation are the following:
   
   • each STSM will be considered individually and no STSM contract signed by the STSM administrative institution will exist.
   • For each STSM, the MC should send the documents specified on COST web site.
   • After the STSM was performed the beneficiary should send reports (scientific and financial) according to the information presented on the COST web site.
   • WEB SITE AND NEW IDEAS
     L. Amaral informed about the web site of the COST ACTION B16. The MC approved to include in the web site the short biographic data of the MC members and a picture of them.
   • ANNUAL REPORT 2003
     J. Molnar informed about the status of the 2003 Annual Report. He stressed the need to improve the exchange of information between the participants in the COST ACTION B16 and between the COST scientists and scientists outside the COST Action. M. Pascu will complete the economical dimension of the Report. The Working Groups, particularly the WG2, will up-date their contributions in the Report. The MC also decided to include in the Report the publication of the Special Issue of the International Journal of Antimicrobial Agents, Vol. 22/3, 2003 concerning the reports presented in the Rhodos meeting. It decided that the deadline to send the up-dated Report in the final form is 15 December 2003.
5. INFORMATION FROM THE SCIENTIFIC OFFICER
   M. Pascu informed about the new COST OFFICE, new STSM procedures, the meetings support in 2003 and 2004 and the COST/ESF synergies. The new COST OFFICE will be up and running around the 1st of December 2003 based on the contract signed by EC and ESF regarding the COST Secretariat handling by the ESF. The MC took note. M. Pascu said that in the last months of 2003 and in 2004 there are COST funds available to support all the necessary meetings in order to assure normal working activities of the COST ACTION B16 and to recuperate the delays accumulated in 2002 and 2003. The MC took note. The MC also decided to propose the approval of Canada and Canadian institutions and scientists to participate in the COST ACTIONB B16. Names of the proposed Canadian scientists and institutions should be sent to M. Pascu until the 15th of December 2003.
6. REPORT ON THE WORKING GROUP 1 MEETINGS
   J. Karolak informed; the MC approved. E. Sener presented an information about the 15th International Symposium on Quantitative Structure Activity Relationships and molecular modelling to be organised in September 2004 in Istanbul, Turkey. She proposed to have a COST B16 meting in connection with this meeting. M. Pascu said that due to security reasons COST OFFICE will be informed about the proposal and based on the information to be received form the Turkish part will give an answer about how to organize in safe conditions such a meeting. I. Yalcin proposed a COST meeting in Antalya in November 2004.
7. REPORT ON THE WORKING GROUP 2 MEETINGS
   P.Henderson informed; the MC approved. He will circulate the WG2 plan for 2004 to the MC participants to further develop WG2 activities and up-date scientific activities networked within COST Action B16 in order to further perform the scientific activity at more competitive level and in more relevant areas for the WG2 domain. Having in mind these objectives he proposed to modify the WG2 membership. The MC approved. With respect to the MC members who where not active to date the MC decided to write a letter regarding their activity and send it to COST Secretariat in order to be further sent by M. Pascu to the COST National Coordinators to find a solution to make them more active. Regarding the publications policy the MC decided, after extensive discussions, to include in the lists of publications papers which are developed in common by COST ACTION B16 members within this Action, all relevant for the scientific domain of the COST B16.
8. REPORT ON THE WORKING GROUP 3 MEETINGS
   The report was made by J. Molnar; the MC approved.
9. REPORT ON THE WORKING GROUP 4 MEETINGS
   The report was made by G. von Samson; the MC approved.
10. INFORMATION ON THE NEXT COST B16 MEETING, June 2004, Novarra, Italy.
    Since the Italian MC members did not participate in the meeting and proposals were not made regarding the MC meeting in Novarra, this meeting was cancelled by the MC.
11. WORKING PLANS FOR THE FUTURE: CONFERENCE PROCEEDINGS AND PUBLICATIONS IN INTERNATIONAL JOURNALS and 12. PLACE AND DATE OF THE NEXT MEETINGS were discussed together.
    2004
    • WG4 meeting:21/22 February 2004 in St Aubin, Switzerland. The MC approved.
    • MC and WG1, WG2, WG3, WG4 meetings to be held in Ghent, Belgium, on 28/29 May 2004. The responsible person is Patrick Butaye. The MC approved.
    • MC and WG1, WG2, WG3 meetings:Corfu in 2004, in conjunction with the 7th International Conference on Anticancer Research; between 25 and 30 October 2004. The local organizer will be John Delinassios. The MC approved.
12. ANY OTHER BUSINESS
    
    1. A list of MC members who did not attend constantly the MC meetings, as follows: M. Miksche (A), I. Viano (I), D. Colangelo (I), T. Tonjum, I. Codita, J. T. Magana; the MC decided that J. Molnar will contact them and if they will not properly answer, the above mentioned letters will be sent to the COST Secretariat.
    2. The MC approved the participation in WG3 activities of Zsuzsuna Kahan (Szeged), Marival Bermejo ( Valencia, Spain), Istvan Ember (Pecs).

The MC discussed about the publication of some COST ACTON B16 results in special issues of Int. J. Antimicrobial Chemotherapy and decided that L. Amaral will contact the review editorial board and will communicate to the MC the results of the discussions.

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